Les Turner ALS Foundation

Careers

Our small and tightknit team brings decades of experience and compassion to their jobs.  Made up of a team of support service professionals, fundraising and marketing and communications professionals, and an office staff that handles administrative functions, we are committed to providing the best possible support for people living with ALS and their families.

Human Resources and Office Coordinator

Founded in 1977, the Les Turner ALS Foundation is the oldest independent ALS group in the country. For over 45 years, we have taken an individualized approach to ensure each person living with the disease receives the best quality of care and access to the most promising therapies. We treat each person like family, supporting them every step of the way, and provide their loved ones with answers and encouragement.

Our Les Turner ALS Center at Northwestern Medicine is led by the most well-respected and successful clinicians and researchers in the field, advancing vital care and research in pursuit of life-enhancing treatments and a cure.

Our mission is to provide the most comprehensive care and support to people living with ALS and their families so they can confidently navigate the disease, and advance scientific research for the prevention, treatment and cure of ALS.

Position Description

The Human Resources and Office Coordinator provides HR administrative support, oversees office operations and maintenance and works closely with the Database and Operations Coordinator to process cash receipts and disbursements, within a very team-oriented office environment.

Reports to

Chief Operations Officer

Duties and Responsibilities

HR Management

• Assist with hiring, onboarding and offboarding of employees
• Administers medical, dental, and life insurance benefits including managing of annual enrollment process
• Administer employee changes to company 401(k) program
• Maintain the Foundation’s FSA and COBRA programs and process requests. Track staff PTO, anniversaries, birthdays and organize staff events
• Review the Employee Policy Guide on an annual basis
• Assist with annual employee review process

Office Management

• Answer calls, greet guests, take donations, route email and callers to appropriate staff, and handle incoming and outgoing mail
• Manage office equipment and be responsible for office maintenance and repairs
• Coordinate with IT consultant on any networking/hardware/software needs or issues
• Order print materials, including business cards, stationery, letter inserts, etc.
• Oversee vendor management and office supply orders
• Maintain schedule of insurance policies and process all payments
• Oversee the Stamps.com account and Comcast portal
• Main contact for building management
• Participate and assist in special events and external Foundation activities as needed
• Assist with mail merges and mailings and other general administrative tasks as assigned
• May include some lifting and moving of supplies and or equipment

Board Liaison

• Coordinate board and committee meetings, including scheduling, meeting correspondence, ordering food and reserving space
• Attend quarterly board meetings and take minutes

Gift Processing

• Process gifts in Raiser’s Edge
• Create and maintain constituent records in Raiser’s Edge
• Assist with online donation maintenance including accurately retrieving reports and batches, responding to all online requests and inquiries

Support Services

• Oversee equipment loan program and relationship with equipment vendors in partnership with the team
• Provide administrative support as needed

Qualifications

• Be passionate about and comfortable working with people and families affected by ALS
• Bachelor’s degree from accredited college or university
• 3-5 years HR or administrative experience; non-profit experience preferred
• Strong verbal and written communication skills
• Knowledge of Blackbaud products (Financial Edge, Raiser’s Edge NXT) a plus
• Ability to multi-task and to prioritize multiple projects with competing priorities simultaneously
• Must possess experience and ability to interact professionally with donors, visitors, vendors and internal staff

What We Offer

A warm, friendly environment comprised of dedicated and inspiring teammates. Salary for this role is competitive and commensurate with your skills and experience. Our benefits package is robust and includes comprehensive health insurance, 401k with organizational match, generous paid time off, ten paid holidays, flexible work arrangement, summer hours, disability and life insurance.

Our team works a hybrid schedule – generally 60% in the office. Located in Skokie, IL, the office is easily accessible by car and CTA/Pace public transportation.

To Apply

Please submit a cover letter and resume to cpaesel@lesturnerals.org writing “Human Resources and Office Coordinator” in the subject line.

Applications will be accepted until the position is filled.

The Les Turner ALS Foundation is an equal opportunity employer. We firmly believe that the application of the concept of equal opportunity means a better workforce and better business for all. Therefore, we will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the basis of race, color, gender, religion (creed), national origin (ancestry), age, marital status, disability, military status, sexual orientation or gender expression.

The Human Resources and Office Coordinator position is a full-time, salaried, non-exempt position. All new hires are required to provide proof of Covid vaccination or be willing to be vaccinated within two weeks of employment. The Foundation complies with the Fair Labor Standards Act and the Americans with Disabilities Act.